If you want to keep your employees safe and stay in compliance with federal and state safety regulations, regular inspections are essential. However, collecting consistent safety inspection reports is easier said than done. Vizual Proof addresses common inspection pitfalls by allowing employees to follow step-by-step instructions on their mobile device screen while collecting quick video reports.
Employees in high-risk industries like transportation, construction, and utilities often conduct safety inspections before operating equipment, entering a new site, or driving a motor vehicle. Inspection reports help business owners mitigate safety concerns, reduce workplace incidents, and comply with federal mandates from the Department of Transportation, Occupational Safety and Health Administration, and Mine Safety and Health Administration.
Companies in high-risk industries may collect hundreds of inspection reports in a year. In the past, those reports were physical documents; now, inspection report software allows employees to capture electronic reports and store them securely on the cloud. Cloud-based documents are easy to collect and upload, and they make the report writing process significantly shorter.
At FLX Systems, we wanted to make inspection reporting as easy as possible for deskless workers, so we created Vizual Proof software. With Vizual Proof, employees don’t have to type inspection notes or guess the next inspection step. Instead, they record their inspection using a mobile device while following clear instructions on the recording screen. Whether your employees are at a rest stop across the country or a new job site a few miles away, they can access the Vizual Proof app from their mobile devices.
Many mobile inspection reporting tools focus on capturing reports in which issues are identified and explained. However, Vizual Proof stores various reports, regardless of whether they detail a problem. In today’s litigious society, it is critical to have video proof that your employees followed appropriate procedures, especially when the burden of proof falls on your company.
Want to learn more about how Vizual Proof works? Watch our demonstration video.
For safety inspection reports to be helpful, they need to contain the same information, regardless of who completes the inspection. If each report includes different information, it’s nearly impossible to pinpoint hazards and take the proper corrective action. Plus, missing data can cause issues with regulatory compliance. Vizual Proof eliminates inconsistency issues by prompting employees to confirm the completion of every inspection step.
Though you can customize Vizual Proof to fit any inspection type, it works particularly well for guided equipment and site inspections in the construction and transportation industries.
Equipment and vehicle issues can turn into serious safety hazards for your business. Using Vizual Proof, you can be sure that employees find and address every potential problem before it turns into a significant safety threat. Safety administrators and managers can use the backend of Vizual Proof to upload customized step-by-step safety inspections for different types of transportation equipment.
When your employees are ready to complete a vehicle or heavy equipment inspection, all they have to do is log in to the app on their mobile device, search for the type of equipment they need to inspect, and begin a video report. From there, they talk through the inspection process while your instructions appear on the video screen. Employees click to confirm completion of each step before moving on to the next, and they can add notes and pictures if necessary.
Once the inspection report is complete, Vizual Proof automatically removes the inspection report from the employee’s phone and stores it on the secure FLX Systems server. Administrators can access and edit the information at any time.
Many construction companies require daily site reports during major projects. Site reports help employees identify and remove safety hazards before they begin working. Additionally, they provide a paper trail to help settle disputes about materials, labor, and costs. As a result, site inspection reports need to be thorough and unchanging from one day to the next.
With Vizual Proof, you can have five different employees complete daily inspections during the work week and still have uniform results. Since every employee has access to the instructions you created, they can collect the same essential inspection data and upload reports in real time. You won’t have to wait until the end of the workday to see the results of that day’s inspection; you can log in to the backend management system and review video reports immediately.
Do you need a better way for your deskless workers to collect inspection data while on the road or construction site? We designed Vizual Proof as a tool to make inspections faster and easier for deskless workers in high-risk industries. Giving employees guided instructions and video reporting capabilities can save them time, increase efficiency, and make your business a safer place.
FLX Systems empowers deskless workers through technology. We develop software solutions for the underrepresented 80% of global workers who do their jobs on the sales floor or in the service field.